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Handling of Personal Information

1. Purpose of using Personal Information

NIPPON KANZAI Co., Ltd. will use Personal Information only within the scope necessary for the achievement of the business and the purpose(s) of use which have been specified below.

(1)Our business

  • ①Total building management
  • ②Total residential property management
  • ③Total public facility management
  • ④Real estate investment management
  • ⑤Building consulting
  • (2)Purpose of use

    <Personal Information of customers>

    • ①To exercise the right and fulfill the obligation based on the contracts and laws related to our business.
    • ②To conduct our business appropriately and smoothly.
    • ③To communicate with customers appropriately and smoothly, such as contact for business occasions and sending greeting letters/cards.
    • ④To conduct contracted business appropriately and smoothly in the case we are commissioned by other business operators in whole or part of handling Personal Information related to business such as facility equipment maintenance, cleaning, security, residential property management or public facility management.

    <Personal Information of employees, applicants and retired employees>

    • ①For recruitment activity.
    • ②For employment management.
    • ③To provide information and contact with retired employees.
      *Submitted documents by applicant will not be returned. We will discard them in a responsible manner.

    <Personal Information of shareholders>

    • ①To exercise the right and fulfill the obligation based on the Companies Act.
    • ②To provide various benefits related to the status as the shareholders.
    • ③To implement measures to build good relationship between the company and the shareholders from the viewpoint of an association and its constituent member.
    • ④For shareholder management such as creating data of shareholders based on the defined standards in each related laws and regulations.

    <Specific Personal Information of employees etc.>

    • Individual Number (My Number) of employees etc. will be stated on “Withholding tax record of employment income”, “Payment record”, “Report of insured person for health insurance and welfare pension”, “Request for worker’s compensation benefits”, so that we can, in accordance with laws and regulations, administer clerical works such as filing to government agencies; preparation and submission of legal documents related to financial instruments transactions for employee shareholding; and producing legal records for Defined Benefit Corporate Pension, employee group life insurance and employees' savings scheme.

    2. Provision of Personal Information to a third party

    We shall not, except in the following cases, provide Personal Information to a third party without obtaining the prior consent of the person.

    • (1) Cases in which the provision of Personal Information is based on laws and regulations.
    • (2) Cases in which the provision of Personal Information is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the person.
    • (3) Cases in which the provision of Personal Information is specially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the person.
    • (4) Cases in which the provision of Personal Information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by one in executing the affairs prescribed by laws and regulations and in which obtaining the consent of the person is likely to impede the execution of the affairs.

    3. Joint use of Personal Information

    • (1) We may jointly use provided Personal Information with our group/affiliate companies for a specific purpose such as proposal of our products and services, or responses to various inquiries from customers.
    • (2) Jointly used Personal Information includes the person's parent organization (e.g. company name or school name), title and position, name, contact information (e.g. address, phone number, e-mail address), inquiries and messages sent by the person.
    • (3) Our group/affiliate companies, which may jointly use Personal Information, are as follows.
    • Three-S Co., Ltd.
    • Japan Kankyo Solution Co., Ltd.
    • Japan Property Solutions Co., Ltd.
    • Nippon Kanzai Environment Service Co., Ltd.
    • Tokyo Capital Management Co., Ltd.
    • NS Corporation Co., Ltd.
    • NKJ Holdings Co., Ltd.
    • Nippon Kanzai Housing Management Co., Ltd.
    • Japan Housing Management Co.
    • NJK Staff Service Co., Ltd.
    • Okinawa Nippon Kanzai Co., Ltd.
    • (4) We obtain Personal Information through business cards received from customers and query forms filled by customers and applicants.
    • (5) The personnel responsible for management of jointly used Personal Information is the Head of General Administration Supervising Division of NIPPON KAZNAI Co., Ltd.

    4. Personal Information subject to disclosure

    (1) The business operator is NIPPON KAZNAI Co., Ltd.

    (2) The general manager for Personal Information protection is the Head of General Administration Supervising Division.

    (3) Purpose of using Personal Information subject to disclosure

    <Personal Information of customers>

    • ①To exercise the right and fulfill the obligation based on the contracts and laws related to our business.
    • ②To conduct our business appropriately and smoothly.
    • ③To communicate with customers appropriately and smoothly, such as contact for business occasions and sending greeting letters/cards.
    • ④To conduct our business appropriately and smoothly, such as facility equipment maintenance, cleaning, security, residential property management and public facility management.  (Except for the jobs entrusted by others.)

    <Personal Information of employees, applicants and retired employees>

    • ①For recruitment activity.
    • ②For employment management.
    • ③To provide information and contact with retired employees.

    <Personal Information of shareholders>

    • ①To exercise the right and fulfill the obligation based on the Companies Act.
    • ②To provide various benefits related to the status as the shareholders.
    • ③To implement measures to build good relationship between the company and the shareholders from the viewpoint of an association and its constituent member.
    • ④For shareholder management such as creating data of shareholders based on the defined standards in each related laws and regulations.

    (4)Procedures of disclosure, correction and others

    We accept requests for disclosure of Personal Information subject to disclosure, for notice of purpose of use, for correction in case that Personal Information subject to disclosure is not true, for cessation of use and for cessation of provision to a third party (hereinafter referred to as "disclosure and others") and shall conduct the same.

    ①Make request for disclosure and others to:

    Personal Information Inquiry Counter
    General Affairs Department
    NIPPON KANZAI Co., Ltd.
    9 -16 Rokutanji-cho, Nishinomiya City, Hyogo Prefecture 662-8588
    *Please attach required documents and send to the address written above.

    ②Required documents

    • Request for notice of purpose of use and disclosure of Personal Information
    • Correction request for Personal Information
    • Cessation request for Personal Information use
    • Identity verification document (e.g. driver license or passport)
    • If the request is made by a statutory agent, additional document that proves legal representation authority will be required.
      *In regard to Sensitive Information (e.g. domicile of origin) written in required documents, please black out the section before submission. If it is not done, we will black out the section and consider that no Sensitive Information is obtained.

    ③Charges

    Please note that 1,000yen (tax excluded) per request will be charged for disclosure request and notice of purpose of use. Please make a payment by wiring if the request is sent by postal mail.

    Please contact the inquiry counter below for details of procedure to request disclosure and others.

    5. Questions and complaints about handling of Personal Information

    Please contact the inquiry counter below for questions and complaints about handling of Personal Information by NIPPON KANZAI., Co., Ltd.